Ultimately, human scheduling is always going to cause business problems due to the sheer amount of planning and communication required. Although it’s more flexible than more verbal methods of scheduling, it still requires a great deal of coordination between a group to actually agree on a time for the meeting. Scheduling a meeting over email is not as easy as it may seem. If one person doesn’t check their email in time then the scheduling process will grind to a halt and you might miss the window for the meeting. Online conversations require more time to actually plan due to the constant textual volleyball of consulting your calendar while trying to pencil in the right date.
It’s all too easy for documents, agendas, and other information to get lost in a long trail of emails. Despite this, email scheduling has its own shortcomings. Communicating online is far faster than calling or scheduling a meeting in person. Planning meetings over email is probably the most common method of scheduling nowadays. At the end of the day, however, it’s not the most efficient method of scheduling from a business point of view. Scheduling meetings over the phone is a good option to have at a workplace. Taking time away from their lives just to book a meeting is a time commitment many younger people aren’t willing to make. 61% of Gen Z consumers prefer to schedule appointments online instead of over the phone. With the progression of technology, scheduling calls over the phone is starting to look increasingly antiquated, especially for people within younger generations. Even so, scheduling meetings over the phone still comes with its own problems. Typically speaking, there’s an administrative assistant who updates calendars after scheduling time over the phone.Ĭompared to in-person scheduling, this might seem far more efficient. Over the phone scheduling is common for organizations like medical providers, government agencies, and other office environments. It’s a logistical headache for everyone involved and doesn’t make for consistent documentation for businesses that need to keep track of hours.Īlthough scheduling a meeting through verbal agreement may work for a casual meet and greet, more modern ways of booking appointments are far more efficient for basically any business.
#Meeting scheduler update
Want to update when or where you’re meeting? You’ll have to go through and duly notify everyone about the updates before the time arrives.Īt this point, very few workplaces still use manual scheduling to book meetings. The more people meeting, the more challenging this will be. You’ll need to reach out to each person involved in the meeting, make sure they’re available, and then confirm that the meeting is happening. Difficulty scheduling with multiple people.Agreeing to meet on a certain day is fine, but you’ll have trouble keeping track of meetings for future records without organized documentation. Pen and paper calendars don’t make for the best structure. You won’t be able to actually confirm meetings until you can talk to whoever you’re meeting with. Relying on face-to-face communication slows the whole process down. You’re booking meetings in-person, noting calendar updates down with paper and pen, relying on either an administrative assistant or your own memory to keep track of your dates and times.Ĭlearly, this is not the most efficient way to book meetings. Manual scheduling is as traditional as it gets. The real question – is which one is the most effective and will work best for you? When it comes to scheduling meetings, you have plenty of options. Interested in learning more? Let’s unpack what scheduling tools are at your disposal, why meeting scheduler apps are the optimal way for you to schedule meetings, and how you can pick the right one for your company. A meeting scheduler could be the key to cutting down your time investment and ramping up productivity. If you’re reading this article, you’re most likely starting to consider a better alternative to manually planning out meetings – and you’ve come to the right place.īooking appointments through prolonged, awkward phone calls doesn’t have to be the future of your business. Imagine how much time is spent on scheduling those meetings! It doesn’t matter if you work in administration, management, or anywhere in between, meeting scheduling probably occupies a good portion of the time you spend on emails and phone calls.Īmerican businesses alone hold 36 to 56 million meetings each day. It’s also boring.īooking appointments and meetings take up far too much time in the average employee’s day. For any business, scheduling meetings is crucial.